PHILLIPS
COUNTY MOTOR SPORTS, INC.
Saturday,
December 5, 2015, minutes
Stretch’s
Casino 1 p.m.
Present: Greg Kirkwood, Denny
Overcast, Doug, Sharon Kindle, John and Kari Carnahan, Dan Olson, Gary
Mathwich, Marty Lundstrom, Jared Stenberg, Dan Johnson and wife, Terry Skones,
Dan Stout, Gary Faydo, Shon Lundstrom, Dylan Bergos, Rick Starkey, Dennis
Bebee.
The meeting was called to order at 1
p.m. by President Kirkwood.
The Treasurer’s report was read and
the list of statements paid since Sept. Kindle moved to approve the reports
with second by Dan Olson and motion approved
The minutes will reflect changes of 50 gauge shotgun to be 20 gauge, also Shone be changed to Shon. Overcast moved to approve with second by
Marty Lundstrom and motion approved.
OLD BUSINESS:
*MAP-ongoing with aerial
completion for 2016; Bergos stated will be done and show lots, names, roads.
*On that note, Bebee stated his
office purchased a drone w/camera and picture[s] will be taken for FaceBook and the website.
**PIT GATE TICKET BOOTH-will be ongoing discussion and action when applicable, city
will have to give approval as some city land will be used. Carnahan also added
he would like to change the southeast side of the spectator area, up to the
building, into parking for long units. A 6’ to 8’ fence would be built with
chain link donated by CHS Big Sky [will have to find/purchase posts] and go beside
road to building, south to pit area. The current fence would be taken out by
staging area. This is pending. Fifteen plus parking spaces are needed.
*MDRA
convention, Malta, March 3 & 4, 2016, GN Lodge. Friday, registration, track
operator rules; Sat, general discussions and we are encouraged to have silent
auction items to go towards MDRA. Awards banquet with dinner. Details will be
on website and FaceBook.
NEW BUSINESS:
·
2016
race dates are June 4 &5; June 18 & 19; July 23 & 24; Sept 3, 4, 5;
Sept 24 & 25. Liz Brown Catering and City Hall will be reserved.
·
John
Carnahan moved to contribute $2500 to the alcohol fuels cars, if they present plan
in an appropriate time frame, for the June 4 & 5 weekend with second by
Overcast. Gate fees will be paid by drivers and crew for alcohol cars.
·
Olson
moved to contribute $2500 to the Quick 16 races with second by Case and motion
passed.
·
PC
Firemen will raise daily charge per man from $75 to $100 per day per race; unit
to $100 per day so $300 a day total.
·
Committee
of Dennis Bebee, Marty Lundstrom and Dan Stout to visit with Phillco on Quonset
rent.
·
Annual
meeting proposal: Lucky Bullet basement with Stretch’s pizza as Stretch’s back
room is not open, secretary will visit with Oxarart. Annual meeting will be in
April with DBA.
·
Estimated: $9700.00 is required prior to first 2016 race
to pay necessary expenses.
·
At
this time, President Kirkwood read letter of his resignation as president
effective 12/31/15, thereby allowing new president to begin 2016. [Bylaws under
VACANCIES state: The Board of Directors may fill any office which becomes vacant
for any reason]
·
Director
position open with Lundstrom stepping up as president, when/if elected. Directors up for election: Dylan Bergos, John
Carnahan and Roy Case
·
Secretary
position open in April. [Skones wishes to combine this with her Treasurer position]
·
Bylaw
change will be needed and proposed wording will be sent out by first of 2016.
·
Large
sign at turn-in: no longer rented to Hitchin Post. Carnahan will give specs to
Mathwich and he will visit with Craig Tillemann on both sides as Tillemann
Motors now has two dealerships.
·
Bebee
will check with Baldwin Ins. about wind damage to signs as the last wind tore
several.
·
Cross-talk
will be on at all times thus eliminating need for two dedicated people in tower
to handle.
·
Nieffer
sent request to revisit ET class breaks.
·
Techs
to check for licenses during check-in on all vehicles.
·
Marty
Lundstrom stated former security guard would no longer be working at track and
Shon Lundstrom had offered to do the job.
·
At
this time Kirkwood left meeting for another engagement and Vice-President Carnahan
took over.
·
Starkey
asked about person writing degrading remarks concerning dragstrip. The Malta
Merchants, Chamber and Phillco are ready to step up with support if needed. At
this time, PCMS is not responding to his comments. ‘
With no further business to come before the board, Dan Olson
moved to adjourn with second by Kindle and meeting adjourned.
Respectfully submitted
Sharon Kindle, secretary